See What's Possible
Custom dashboards, AI copilots, and automation tools built specifically for home care operations—designed to feel calm, clear, and easy for your team.
3 shifts need coverage
"I found 2 caregivers available for the open shift..."
Choose Your Path
Start free, solve one problem, or install the systems that make AI stick.
Start Free with Ask HQ
A HIPAA-aligned home care copilot for policies, scripts, recruiting, scheduling questions, and day-to-day ops.
Project-Based Consulting
Solve a specific operational challenge with a custom dashboard, automation, or integration—built around how your team already works.
AI Jumpstart
30-day done-for-you implementation with onsite training and custom automation build.
Core Benefits
- 10 Hours of AI & Automation Build
Select from multiple automation and AI paths to build what's best for your agency. Typical 10 hours results in 2-3 custom automations tailored to your operations.
- Premium Ask HQ Subscription
Full access to our premium AI assistant with advanced features, priority support, and unlimited usage. A $3,600 annual value included.
- AI & SEO Answer Engine Optimization
Updates to make your website and marketing accessible to AI chat tools, improving discoverability and engagement.
- Onsite Training & Implementation
In-person training at your agency provides hands-on learning, immediate Q&A, and team alignment that remote sessions can't match.
Available Add-Ons
Policy Add-Ons
- •AI Acceptable Use Policy (work vs personal tools, PHI boundaries)
- •BYOAI / Personal AI Tools on the Job guidelines
- •Confidentiality + HIPAA Addendum for AI
- •AI Output Reliability + Human Responsibility
- •AI Vendor & BAA Policy
- •Incident Response Playbook for AI Mistakes
Training Add-Ons
- •Role-based micro-trainings (10-15 min each)
- •Manager training: coaching scripts and violation handling
- •Client & Family AI Transparency Statement
- •Consent language for recordings/transcription
Fractional CAIO/CAO
Ongoing technology leadership and hands-on implementation—so your systems evolve as your agency grows. Get executive-level AI strategy without the full-time cost.
The HomecareHQ Process
A clear, collaborative process that keeps your team aligned and confident—from discovery through implementation.
Clarify What Success Looks Like
You define the outcomes. We translate them into measurable goals. No guesswork—just clarity on what "better" means for your agency.
Align Your Team Around the Plan
We turn goals into a simple plan your team can understand and trust. You'll know exactly what you're getting before we build anything.
Build the Right Solution for You
We bring the plan to life in the best format—automation, dashboards, enablement, or updated workflows. Practical, usable, and built for real work.
Make It Stick
We support rollout and adoption so improvements hold. Your team gets more confident. Your operations become more consistent and repeatable.
Clarify What Success Looks Like
You define the outcomes. We translate them into measurable goals. No guesswork—just clarity on what "better" means for your agency.
Align Your Team Around the Plan
We turn goals into a simple plan your team can understand and trust. You'll know exactly what you're getting before we build anything.
Build the Right Solution for You
We bring the plan to life in the best format—automation, dashboards, enablement, or updated workflows. Practical, usable, and built for real work.
Make It Stick
We support rollout and adoption so improvements hold. Your team gets more confident. Your operations become more consistent and repeatable.
See What's Possible
Explore how we transform home care operations with custom tools, intelligent automation, and workflows designed for your agency.
Caregiver App
Mobile app that puts everything caregivers need in their pocket
- Real-time schedule updates with instant notifications
- Bulletin board for company announcements and policy updates
- Gamified rewards system that recognizes great performance
// SALES_COACHING_AI
AI sales coach that analyzes calls and provides real-time guidance
- Train staff to book 34% more consultations with live coaching
- Navigate tricky questions about LTCI, pricing, and availability confidently
- Identify coaching opportunities and track performance improvements
// LIVE_OPERATIONS
Live operations dashboard that shows what matters most
- See fill rates, open shifts, and satisfaction scores in real-time
- Identify trends and bottlenecks before they become crises
- Make data-driven decisions with confidence
Hi! I saw your caregiver position. I have 3 years of home care experience.
2:14 PMThat's great! Do you have a valid driver's license and reliable transportation?
2:14 PMYes, I have both!
2:15 PMPerfect! I'd like to schedule a quick interview. Are you available tomorrow at 2:00 PM?
2:15 PMAI text messaging that automates candidate engagement 24/7
- Screen candidates and schedule interviews automatically via text
- Reduce time-to-hire by 60% with instant responses
- Never miss a great candidate due to slow follow-up
// AUTOMATED_WORKFLOW
Streamlined intake workflow that guides clients to care faster
- Reduce intake time from days to hours
- Automate document collection and care plan setup
- Improve client experience from first contact
// AI_ASSISTANT
What's our policy on caregiver mileage reimbursement?
Based on your handbook, caregivers are reimbursed at $0.67/mile for client visits beyond 15 miles from their home. Reimbursement is processed bi-weekly through payroll.
HIPAA-compliant AI assistant trained on your operations
- Instant answers to policy questions 24/7 with full data privacy
- Reduce training time and improve compliance
- Free up managers from repetitive questions
More Solution Examples
Additional tools and systems we've built for home care operations
Intelligent Scheduling
AI-powered conflict detection and optimal caregiver matching
Revenue Optimization
Identify expansion opportunities and maximize billable hours
Compliance Tracking
Automated certification monitoring and renewal alerts
Franchise Analytics
Multi-location performance dashboards and benchmarking
Call Center Tools
Smart routing and automated follow-up systems
Document Automation
Generate care plans, contracts, and reports instantly
Have an Idea? Let's Make It Real.
Every home care operation has unique challenges. Below are a few more examples of what we build. But if you're thinking "I need something that does X, Y, and Z"—that's exactly the conversation to have.
We're not limited to these categories. We build:
- Whatever integrates your current systems
- Whatever your team needs but doesn't exist yet
- Whatever solves the problem, whether that's AI, automation, or a smart spreadsheet
The Process Is Simple:
You describe the problem
We design the solution
We build it to work with your existing systems
You own it
No product limits. No vendor lock-in. No "our software doesn't do that."
Don't See Exactly What You Need? Good.
These examples show our range, not your limits. Most clients need something we've never built before. That's the point.
Your operations are unique. Your solution should be too.
Tell us your problem. We'll design the fix.
Schedule a 30-minute callCommon Questions
Practical answers to help you decide.
Yes. Every solution we build is designed with HIPAA compliance in mind. We use secure, compliant infrastructure and follow best practices for handling protected health information. Ask HQ is built on HIPAA-aligned architecture, and any custom builds go through our compliance review process.
Minimal. We do the heavy lifting. For the Jumpstart, we need about 2-3 hours of your team's time total across the 30 days—mostly for discovery interviews and training. For project-based work, it varies, but we always scope to minimize your team's burden while ensuring the solution fits how you actually work.
You have options. Many agencies continue with project-based work to build additional automations. Some move into a fractional partnership for ongoing support. Others take what we've built and run with it—you own everything we create. We'll recommend a path based on your goals and where you are after the 30 days.
Absolutely. Ask HQ is a great way to experience HomecareHQ with zero commitment. Use it for recruiting scripts, policy questions, scheduling help, and more. When you're ready for custom automations or deeper integration, we're here.
Yes, 100%. Everything we build for you—dashboards, automations, custom tools—belongs to your agency. There's no vendor lock-in. You get full documentation and can maintain or modify the solutions yourself (or continue working with us).
Ready for AI that actually sticks?
Start with the Jumpstart to install your first automations and train your team—then expand from a calm, proven foundation.